Privacy Policy

Effective Date: December 29, 2025

1. Introduction The Czech-Ukrainian Chamber of Industry and Commerce (“we”, “us”, or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website https://czechukrainechamber.cz/, apply for membership, or participate in our events.

We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable laws of the Czech Republic and Ukraine.

2. Data Controller

• Organization: Czech-Ukrainian Chamber of Industry and Commerce
• Email: office@czechukrainechamber.cz
• Phone: +420 603 165 420 (CZ) / +380 50 385 9277 (UA)

3. Data We Collect We collect the following types of personal data:

• Membership Data: Company name, ID number, tax ID, address, and financial metrics (e.g., turnover, employee count).
• Representative Details: Names, job titles, email addresses, phone numbers, and dates of birth for CEOs or designated contact persons.
• Event Registration: Names, contact details, and company affiliation provided when booking attendance for events.
• Communication Data: Information submitted via our contact forms, including file attachments and inquiry details.
• Technical Data: IP addresses, browser types, and usage data collected via cookies and analytics tools.

4. Legal Basis and Purpose of Processing We process your data based on the following legal grounds:

• Contractual Necessity: To process membership applications, manage your membership, and facilitate event bookings.
• Legitimate Interests: To respond to business inquiries, facilitate networking between members, and improve our services.
• Legal Obligation: To comply with tax, accounting, and reporting requirements.
• Consent: For sending newsletters or marketing communications (you may withdraw this consent at any time).

5. Data Sharing We do not sell your personal data. We may share data with:

• Service Providers: Third-party vendors who provide IT, hosting, and email marketing services.
• Partners: Strategic partners for specific trade missions or matchmaking events, but only with your prior knowledge or consent.
• Legal Authorities: If required by law in the Czech Republic or Ukraine.

6. International Data Transfers As a bilateral chamber, we may transfer data between the European Economic Area (EEA) and Ukraine. We ensure such transfers are protected by appropriate safeguards in compliance with GDPR.
7. Data Retention

• Membership Records: Retained for the duration of membership plus the period required by statutory limitation periods (typically 10 years for tax documents).
• Inquiries: Retained for 1 year after the inquiry is resolved.
• Marketing Data: Retained until you unsubscribe.

8. Your Rights You have the right to request access to your personal data, correct inaccuracies, request erasure (“right to be forgotten”), restrict processing, or object to processing. To exercise these rights, please contact us at office@czechukrainechamber.cz.